Often, the best way to handle data quality management is through the use of a DBMS or database management system. The great thing is that there are plenty of reliable management systems in the market that you could use.
Managing your data using such systems, or through any other approach, comes with many benefits for the organization. As a manager or data handler in an organization, it is important that you understand the benefits of data base management to get a better perspective of why you need to manage your databases.
Data Base Management Benefits
1. Reduced Data Redundancy
In systems that do not employ databases, i.e. traditional computer file processing, every application program comes with its own files. In such a case, duplicate copies of the same information are created in many different locations. However, using a database management system, all the organization’s data is integrated and stored in a single database – meaning there aren’t any duplicates created in many different locations. By managing your databases, data redundancy can easily be reduced and controlled, however, it cannot be completely removed.
2. Data Consistency
By controlling redundancy, greater data consistency can be achieved. If information appears only once in the system, then any updates to its value must be executed only once and the updated value is immediately made available to all users. If data redundancy is reduced by a significant margin, then the system enforces consistency; meaning that whenever an item appears more than one time in the database and has been updated, the system automatically updates all occurrences of the item in the database.
3. Data Sharing
Another one of the benefits of data base management is that using a DBMS makes it easier for data to be shared by all authorized users in the organization. The system manages your data and gives rights to different users, giving them access to the data. The great thing about a DBMS is that it can give more than one user –regardless if the user is remote or on site – authorization to access the same information at the same time, allowing data in the same database to be shared across different program applications.
4. Data Integration
In database management systems, all data in the database is stored in tables. One database can contain several tables, and relationships can be created between associated data entities or tables, making it easier to update and retrieve data.
The above are amongst some of the benefits of data base management. As a business, it is essential that you consider them and think of how a database management system and data quality improvement can benefit you and your organization.